Job Details

Office Manager

On-site in Austin, TEXAS,

MUST Have Law Firm experience

Duties and Responsibilities:

Manage all aspects of office functions, tasks, and responsibilities relating to its employees, clients and visitors.

• Liaison for Central Texas Office with Houston and Dallas offices.

• Provide aid to Attorneys and Legal Assistants as needed.

• Manage and coordinate with the office administration team to ensure performance provides successful results; Create solutions for administrative challenges; Responsible for distribution of workload when administrative employee is out of office; Responsible for training, evaluations, and working with Human Resources and Partners on corrective direction.

• Manage building maintenance and work order requests; Assist with emergency scenarios relating to uncontrolled events; Coordinate with Facilities Manager regarding building operations.

• Work with Human Resource Director to coordinate interviews, annual evaluations, on/ off-boarding documents, training schedules, employee relations, office conditions, office bulletins, annual insurance enrollments, safety reports, and workers comp claims.

• File and chart management of Central Texas District accounts, MUD meeting schedules, TPIA, and Notice to Purchaser.

• Manage Austin Calendar to ensure all meetings are accurately listed; Communicate with team regarding availability of conference rooms; Manage employee notifications and firm activity schedules.

• Maintain records for Efile; Coordinate with Records Director and employees regarding file maintenance.

• Manage facilitation of meetings, meal set-up and client readiness. Instruct Office Assistant accordingly.

• Maintain annual publications, subscriptions, vendor accounts and orders.

• Check Processing; Work with Finance Director regarding records.

• Manage office safe with sensitive materials or objects needing security; Manage functions for user access.

• Make office purchases with business credit card and work with Finance Director regarding receipts and billing details.

• Manage and maintain adequate inventory of office and break room supplies.

• Responsible for incoming and outgoing packages with prompt distribution.

• Responsible for the set-up of firm meetings and office trainings; print Agendas and attachments for Attorney readiness.